Welcome to Easy Space! 🎉
Easy Space helps you run your coworking space from one dashboard. You can manage members, memberships, bookings, payments, and the member experience in one place.
If you are setting up your space for the first time, start with the basics below. You do not need to configure every feature on day one. Focus first on the parts your space will actively use.
Before You Begin
Before you start, decide:
What your members can book: desks, rooms, offices, or custom resources
What you want to sell: memberships, products, or both
How you want to take payments
What your members should see in the Members App
1. Set Up Your Space Basics
When you complete signup and create your first venue, Easy Space also creates an organization for billing — you will usually only interact with Space Settings for day-to-day setup. If you later run multiple locations under one subscription (Enterprise / Multi Location tier), use Managing your organization and Multi-venue management. Start by adding your core space information so your dashboard and Members App reflect your brand.
Add your space name and logo in Space Settings. See General Settings.
Review your company and tax details if you will be charging for memberships, bookings, or products. See Company & Tax Settings.
If you want to automate external workflows or accept online payments, review Integrations.
2. Add What Members Can Book or Buy
Next, configure the resources and services your space offers. You only need to set up the ones that match your business.
Use Adding and Managing Desks if you offer desk access.
Use Adding and Managing Rooms if members can book meeting rooms or other spaces.
Use Adding and Managing Offices if you rent private offices.
Use Adding and Managing Custom Resources for anything else you want members to book.
Use Adding and Managing Products for add-ons such as services, passes, or retail items.
3. Create Membership Plans and Payment Options
Once your resources are ready, set up how members will pay and what access they receive.
Create your plans in Adding and Editing Membership Plans.
Add or review your accepted payment methods in Adding and Managing Payment Methods.
If you want online payments, connect a supported payment provider from Space Settings. See Integrations.
Tip: Start with one or two clear membership plans first. You can always expand your pricing later.
4. Customize the Members App
Your Members App is what members use to view your space, purchase plans, and interact with your services.
Set your app homepage, contact details, and FAQs in App Homepage.
Choose which parts of the app members can access in App Modules.
Decide what information members should provide in Member Fields.
Add your policies so members can review your rules and terms. See Policies.
5. Add Your First Members
When your setup is ready, you can start building your member base.
Add members one by one or import them in bulk from Adding and Managing Members.
View and update individual member records from View and Edit Individual Members.
If needed, organize members with groups from the Members section.
Go-Live Checklist
Before you start accepting real bookings or payments, make sure:
Your branding and contact information are correct
Your main resources or products are active
Your membership plans and pricing are ready
Your payment setup matches how you want to charge members
Your Members App shows only the sections you want members to use
You have added at least one test member and reviewed the experience end to end
Where to Go Next
After the basics are in place, you can continue with the areas most relevant to your space:
Multi-venue management (if you operate or plan multiple locations on one Easy Space subscription)
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