> For the complete documentation index, see [llms.txt](https://easy-space.gitbook.io/easy-space-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://easy-space.gitbook.io/easy-space-docs/rooms/room-booking.md).

# Room Booking

## For Members

💡 **Membership Required:** Room booking is available exclusively to members with an active or upcoming (paid but not yet started) membership. Members without a valid membership will be directed to purchase a membership plan before they can book rooms.

Members can book rooms through their portal in three simple steps:

**Browse Available Rooms**

* View all available rooms with key details:
* Room name and description
* Operating hours
* Minimum booking duration
* Real-time availability

**Select Time Slot**

* Choose a date from the calendar
* Pick available time slots in the room's operating hours
* Select start and end times that fit your needs
* System automatically checks for conflicts with existing bookings

**Confirm Booking**

* Review booking details before confirming
* Receive instant confirmation with booking details
* Access booking information in the "Upcoming" tab

Members can also:

* View the complete room schedule to plan ahead
* Cancel their upcoming bookings when needed
* See all their upcoming bookings in one place

## For Administrators

Administrators have a comprehensive view of all room bookings:

**View Bookings**

* See all bookings in a visual timeline
* Filter bookings by date
* Monitor room utilization in real-time
* View booking details including member information

**Manage Bookings**

* Create new bookings on behalf of members
* View booking status (Confirmed, Pending, or Cancelled)
* Cancel or modify existing bookings when necessary
* Handle scheduling conflicts

**Room Schedule**

* Access a detailed daily schedule for all rooms
* See occupancy patterns and available slots
* Identify peak usage times
* Plan maintenance and availability windows

## Important Notes

* Bookings are displayed in your space's configured timezone
* Minimum booking duration and time increments can be set per room
* Double bookings are automatically prevented
* Cancelled bookings immediately free up the time slot for others
* Real-time updates ensure accurate availability information

### Duration limits and member cancellations

Managers can set maximum durations in Add/Edit Room and location-wide cancellation notice in [Rooms → Booking rules](/easy-space-docs/space-settings/member-self-service.md). Limits apply independently of credit balance, including free rooms and new staff bookings. Members can cancel before the cutoff; staff can override it. Credits are restored once.