> For the complete documentation index, see [llms.txt](https://easy-space.gitbook.io/easy-space-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://easy-space.gitbook.io/easy-space-docs/space-settings/resources-overview.md). # Resources overview You can find the detailed instruction of each resource under its own category. Please navigate to [desks](/easy-space-docs/space-settings/adding-and-managing-desks.md), [rooms](/easy-space-docs/space-settings/adding-and-managing-rooms.md), [products](/easy-space-docs/space-settings/adding-and-managing-products.md), [offices](/easy-space-docs/space-settings/adding-and-managing-offices.md), or [custom resources](/easy-space-docs/space-settings/adding-and-managing-custom-resources.md) for more details. ## Desk Spaces: Flexible Workspaces **What are they?** Desk spaces are general-purpose workspaces that multiple members can use, typically in an open area. **Perfect for:** * Open coworking areas with multiple identical workspaces * Hot desk setups where any member can use any available desk * Dedicated desk arrangements with assigned seating **Real-world example:** *"Open Area Hot Desks (24)"* – You have an open area with 24 identical workspaces that members can book either for a full day or specific hours. **Pro tips:** * Specify the total quantity so the system prevents overbooking * Set operating hours (like 9 AM - 5 PM) to define when desks are available * You can block specific dates (like holidays or maintenance days) when needed * Desks work well with membership plans that include desk access ## Meeting Rooms: Hourly Bookable Spaces **What are they?** Enclosed spaces designed for meetings, calls, or focused work that are primarily booked by the hour. **Perfect for:** * Small meeting rooms (2-4 people) * Phone booths for private calls * Interview spaces * Recording or podcast studios **Real-world example:** *"Phone Booth A"* – A soundproofed booth where members can take private calls for 30-minute slots. **Pro tips:** * Set minimum booking durations (e.g., 30 minutes) and increments (e.g., 15 minutes) * Group similar rooms together (e.g., "Call Booths") for easier management * Include these in membership benefits as "room credits" to give members a certain number of free hours ## Products: One-time Purchases **What are they?** Items or services that members purchase outright rather than booking by time. **Perfect for:** * Coffee or drink vouchers * Printing or copying credits * Event tickets * Workshop passes * Equipment rentals **Real-world example:** *"Premium Coffee Package (10)"* – A pack of 10 premium coffee vouchers that a member can redeem at your café. **Pro tips:** * Track usage to know how many items have been consumed * Set a quantity limit per purchase * These don't require scheduling or booking slots * Great for add-on revenue streams beyond workspace rentals ## Offices: Premium Private Spaces **What are they?** Dedicated enclosed spaces that can be rented for varying durations without requiring a membership. **Perfect for:** * Private team offices * Executive suites * Meeting spaces for client presentations * Training or workshop rooms * Event spaces **Real-world example:** *"Executive Suite C"* – A furnished office that can be rented by the day, week, or month, complete with 4 desks, a meeting table, and amenities. **Pro tips:** * Offer various rental periods (hourly, daily, weekly, monthly) with appropriate pricing * Specify seating capacity and included amenities * Choose between instant booking or inquiry-based booking depending on how you want to manage these premium spaces * Take high-quality photos to showcase these premium spaces ## Custom Resources: Flexible Bookable Assets **What are they?** Bookable assets beyond rooms and offices—such as parking spots, massage rooms, recording studios, or equipment. Members book by the hour or by the day, with no inquiry workflow. **Perfect for:** * Parking spots * Massage or wellness rooms * Recording or podcast studios * Equipment rentals (cameras, projectors) * Dedicated work pods **Real-world example:** *"Parking Spot #1"* – A single parking space with 8 total spots. Members book by the hour or day. Premium members get free parking. **Pro tips:** * Set max concurrent bookings for multiple identical items (e.g., 8 for 8 parking spots) * Use slot duration (e.g., 30 minutes) for services like massage rooms * Offer free access to members on specific plans as a membership perk * Add photos so members know what they're booking ## Which Resource Type Should I Use? Use this quick decision guide to determine which resource type best fits your needs: **Use Desks when:** * You have multiple identical workspaces in an open area * You want to track total capacity of a workspace type * The space is primarily for individual work * You want to integrate with membership plans **Use Meeting Rooms when:** * Spaces are booked primarily by the hour * Members need occasional access to specialized spaces * You want to include room usage as part of membership benefits * Scheduling precision is important (start/end times) **Use Products when:** * The item or service is consumed rather than booked * You want to track inventory or usage * No scheduling is required * It's an add-on or ancillary service **Use Offices when:** * The space is premium and enclosed * You want to offer longer-term rentals (days to months) * The space should be bookable without a membership * Different pricing options for different rental periods make sense **Use Custom Resources when:** * You have bookable assets beyond rooms and offices (parking, massage, studios, equipment) * You want hourly or daily rentals only (no weekly/monthly) * Members should book and pay instantly—no approval workflow * You want to offer free access to members on specific plans By setting up your resources correctly from the start, you'll create an intuitive booking experience for your members while maintaining effective control over your space's inventory and availability.